Ways to Communicate

Ways to Communicate with Helpers, Coordinators & Third Parties

There are many ways you can communicate with others using WhenToHelp.

Email Sign in Instructions to Helpers
You can email or print sign in instructions that include the user's unique username and password. More>

Email Sign in Instructions to Coordinators
You can email or print sign in instructions that include the Coordinator's unique username and password. More>

Automatic Email & Text Message (Cell Phone) Notifications
Each Helper and Coordinator can sign in and add their email or text message addresses and set which notifications they want to receive at each address. Ex. when a shift they can pick up becomes available, etc. More>

Send a Message
Each user can write, send, and receive messages through the Messaging section and they can also forward messages to their email address. More>

Send Schedules When You Publish
Helpers can choose to be sent their schedule and a list of open shifts on the Tradeboard when you publish a schedule week or change one of their shifts. More>

Send Schedule Reminders
Sometimes you may want to send a message to all Helpers helping this weekend, or just remind helpers of their shifts tomorrow, etc. More>

Automatically Email Helpers When Shifts Open Up
Helpers can automatically be emailed or sent a text when a shift they can help for opens up. More>

Send Urgent Text Message Alert
You can send a short text message to cell phones of all Helpers and Coordinators who have signed up to receive them. More>

Post Notice on Helper Homepage
You can post a notice on the homepage for all Helpers and Coordinators to see and you can also include links to web sites or online documents etc. More>

Post Entry to Bulletin Board
You can post a bulletin to your Organization's Bulletin Board for Helpers and Coordinators, and also give helpers permission to post bulletins. More>

Print Schedules
You can print schedules using any of our 12 different configurable, printer-friendly views, or print an individual Helper's schedule, or a filtered schedule. More>

Include Notation with a Shift
Each shift can include special instructions or information you want the Helper to know about that shift. More>

Include Notation for a Schedule Week
You can add schedule notes for each week - either private notes for coordinators or notes that helpers see when they sign in and those notes are also included when helpers receive their schedules via email. More>

Share a Google Calendar
You can share a Google Calendar that includes all or some of your shifts. This can be helpful when you want to communicate schedules to third parties without a username and password. More>